How To Be A Delegation Before Council

 

At each regular Council meeting, Council will hear from residents or other parties who have concerns about issues affecting the Village of Belcarra.

In order to appear before Council you must submit a request in writing to the Municipal Administrator by 12:00 noon on the Wednesday prior to the Council meeting at which you wish to appear. (If there is a scheduling problem with the request, you will be contacted by a staff member to make alternate arrangements for your request).

Your letter must include your name, address, telephone number where you can be reached during the day, and the issue you wish to discuss. The following sample letter is provided for your information:

Municipal Administrator
Village of Belcarra
4084 Bedwell Bay Road
Belcarra, BCV3H 4P8

I/we would like to appear as a delegation at your meeting on (date)___________________ .

I/we wish to discuss (topic)___________________________________________________ .

The actions I/we would like Council to consider (list or briefly describe):

__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________


Very truly yours,

(name)
(address)
(telephone number)

You may fax your letter to 604-939-5034, deliver it to the Municipal Administrator at the Village Hall, mail it to the address noted above, or e-mail your request to lfloyd@belcarra.ca .

You will be contacted by a municipal staff member to confirm your attendance at the meeting. If you require any audio/visual equipment, please advise the staff member at this time.

The Council meeting begins at 7:30 pm in the Belcarra Village Hall. Delegations are one of the first items of business on the agenda, so it is important to be at the meeting by 7:30 pm. If you have made arrangements to use audio/visual equipment, it is recommended you meet with the Municipal Administrator by 7:00 pm.

When it is time for you to speak, the Mayor will call your name, at which time you will come forward to the front of the meeting room. Please be sure to clearly state your name and address at the start of your presentation. You will be given five minutes to make your presentation (or more with the consent of Council), after which the Mayor and/or Council members may ask you questions.

Once you have finished your presentation, you may resume your seat to watch the remainder of the meeting, or you may leave. If you elect to leave at this time, please do so in a quiet, orderly manner so as not to interrupt the meeting.

If you have any questions regarding the Public Hearing Process, contact the municipal Administrator Lynda Floyd at Tel: 604-937-4100, Fax: 604-939-5034, or visit the Village Office from Monday to Friday, 9:00 am to 4:00 pm:

Belcarra Municipal Hall
4084 Bedwell Bay Road
Belcarra, BCV3H 4P8

Note: Although the municipality tries to assure the accuracy of all information presented here, you should confirm all information before making any decisions based on it. Information can be confirmed with the Municipal Administrator, Lynda Floyd.


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Belcarra Logo
Village of Belcarra
4084 Bedwell Bay Road
Belcarra, BCCANADA
V3H 4P8

E-mail: lfloyd@belcarra.ca
Tel: (604) 937-4100
Fax: (604) 939-5034

Copyright 1997 2006 Village of Belcarra
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Website Editor: Ralph Drew